Effective Handover

Handover Notes

Effective handover is an essential feature in Care Vision’s software. It provides a clear summary of important handover notes related to care home residents. Whenever a carer logs into the system, they will see a pop-up message reminding them to check the handover information about each resident.

- Effective Handover

Attendance tracking software

In pre-digital days, care home staff routinely used manual clock-in systems and signing in sheets to record their comings and goings. Not only was this cumbersome and time consuming, it was also open to abuse and misunderstandings. Switching to a digital clocking in system removes the ambiguity and produces an accurate, central record for attendance management, payroll and security functions. Using attendance tracking software also helps people to analyse patterns in staff movements and timings of shifts. This enables more effective planning to be put in place and helps management to spot any problems or concerns before they become more serious.

Facial recognition software for clocking in

Our attendance tracking and clocking-in software uses the latest in facial recognition software to record staff movement at the start and end of shifts. This limits physical contact with the clocking-in device to aid hygiene management and eliminate cross infection. It also does away with the need for staff to keep electronic fobs on them at all times that can be lost or stolen. The tracking software also links directly to HR functionality that monitors attendance, breaktimes, sickness and lateness. The facial recognition software for staff clocking in works separately to visitor entry procedures, making the process quick and easy.


New/Shift Handover

The system flags up any important notes that are written by a carer at the end of their shift that pertain to individual residents. The clear, intuitive layout allows you to see all the details and key data for each resident. For example, you can follow up on accidents, incidents, injuries, food and fluid intake and more.

Vital Medical Data

Our handover feature helps carers share and access essential information about medical status and ‘vitals’, such as temperature, blood pressure, oxygen level, pulse rate etc. As soon as carers come on shift, they can quickly inform themselves of any concerns or changes in their residents’ medical condition.


Key Benefits

Review historical handover notes quickly and easily.
No more scrolling through long documents.
Provide essential handover notes between shifts.
Rapidly inform carers about important medical changes.

FAQ’s Section

01What is an effective handover?
Staff should use their handover period to talk about the social care they have been providing, as well as share issues and worries, update on medical conditions and make sure everyone is aware of anything else of significance that has happened during their shift.
02Why is effective handover important?
The purpose of a handover is to accurately and reliably transfer task-relevant information across teams or through shift changes, ensuring safe and productive working conditions for residents and staff.
03What should a handover include?

An effective handover should include the following details:

  • A list of all the actions and duties you have carried out during the shift and throughout the day.
  • A summary of major activities, updates and concerns.
  • Any accidents, injuries, health-related incidents and other, vital medical information
04How do you give an effective handover?
  • Be organised
  • Remain focused
  • Stay relevant
  • Be concise
  • Communicate
  • clearly
05How do you give an effective handover?
A handover note is a written (or typed) document that an employee coming to the end of their shift completes and shares with the person relieving them of their duties. It describes the tasks and responsibilities that they have carried out, plus any relevant updates or instructions. When the document is being compiled by someone leaving their employment altogether, a handover note should serve as a manual for the new employee coming in on how to carry out the job’s responsibilities.